Browse the session calendar and list

The web app shows sessions in three places. The session calendar gives you the week at a glance, shows overlaps and your supervisions, and opens any session. The sessions list is for searching and sorting. The Sessions tab of a learner's profile shows one learner, including their recurring schedules. Browsing changes nothing, so you can look around freely.

Before you start

• As a BCBA, you see the sessions of the active learners assigned to you. Org owners see every session in the clinic.
• The calendar and the list are in the web app only. The mobile app has no calendar for BCBAs or org owners.

Read the calendar

1. Select Sessions in the top menu. The calendar opens on the current week.
2. Move with the arrow buttons, or select Back to return to today. On a wide screen, a small month calendar beside it jumps to any date.
3. Switch between months, weeks and days. The week and day views show 06:00 to midnight only, so a session before 06:00 is visible only in the month view. In the month view, a busy day folds its extra sessions into a link.

Each session is colored by status, and the legend under the calendar names the colors: Scheduled blue, In Progress orange, Submitted purple, Completed green, Cancelled gray and struck through, No-Show red. A repeat icon marks a session from a recurring series. Point at the icon to highlight every session of that series, or select it to open the learner's recurring schedules.

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Choose what the calendar shows

• Filter by aide, learner or status. On a narrower screen the filters move into Filters, which also has Reset filters. The aide filter lists every active aide in the clinic, not only the aides of your learners.
• Include inactive shows sessions of inactive learners. For a BCBA it adds nothing: sessions of inactive learners never reach your calendar.
• Show supervisions is on by default. A supervision held during a session appears as a teal block behind it, Concurrent (overlay). A standalone supervision appears as a teal outline with an eye icon, Standalone (outlined). Select either to open the supervision. Cancelled supervisions stay on the calendar, struck through. The filters do not apply to supervisions, so a learner filter still shows all your supervisions.
• Show actual times draws Submitted and Completed sessions from the moment they really started to the moment they were submitted, instead of at their scheduled time. The list and the learner's tab have the same switch, and all three keep your choice in this browser.
• A yellow Warning box lists learners who have overlapping sessions in the dates on screen. It counts Submitted and Completed sessions too, and skips Cancelled and No-Show ones.

Look at a session

1. Point at a session for a second. Session details shows the learner, the status, the scheduled time and duration, the actual time and duration once the session has both, the aide, the plan, and Recurring session when it belongs to a series.
2. Select the session. A menu offers Edit Session for Scheduled, In Progress and Submitted sessions, and View Details, which opens the session page.

On the session page you also see whether the aide confirmed attendance: Confirm with the date and time they confirmed.

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Use the sessions list

1. On the calendar, select View All. The sessions card on your dashboard opens the list too, and Calendar View takes you back.
2. Search by learner or aide in Search sessions..., filter by learner and status, and use Include inactive and Show actual times as on the calendar.
3. Sort by any column. The newest sessions come first, 10, 25 or 50 to a page.
4. Each row can open the session. A Scheduled session also has an edit and a delete button. For other statuses the delete button stays grayed out.

With nothing to show, the list says No Sessions and offers Create Session.

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See one learner's sessions

1. Select Learners in the top menu, open a learner and select the Sessions tab.
2. Under Sessions, choose Calendar or List. The calendar shows this learner week by week, with Today and arrow buttons. The list pages through every session of the learner and filters by status and by the learner's assigned aides. A series session has a View recurring series button.
3. Recurring Schedules lists the learner's series. See Create and manage a recurring session series.

If the learner is inactive or not assigned to you, the learner's calendar stays empty. Switch to List to see their sessions.

What happens next

• The calendar reloads when you move to other dates or change a filter. If loading fails, Failed to load sessions appears and the sessions already on screen stay.
• A notification about a skipped series date, or an item in your Needs Attention list, opens the calendar on the right date with the session highlighted for a few seconds. Refreshing the page loses that date and highlight.
• From the calendar you can schedule, reschedule or cancel sessions.

Related guides

• Schedule a session
• Reschedule or edit a session
• Create and manage a recurring session series
• Cancel, mark no-show or delete a session
• Work the Needs Attention list