Breadcrumb: BCBA › Supervision
Schedule a supervision
Book a supervision of one or more aides in the web app, linked to the therapy sessions you will observe or on its own, and change it while it is still open.
A supervision is a set time when you observe and coach your aides. You book it in the web app: who you supervise, when, and either the therapy sessions you will watch or the learners it is about. Once it is booked, you add a checklist, run it and record what you observe.
Before you start
- You schedule supervisions in the web app only. The mobile app lets you run them, but not book them.
- As a BCBA you are always the supervisor of the supervisions you book. An org owner can make any active BCBA or org owner the supervisor.
- As a BCBA, you can link only the therapy sessions and learners of your own caseload. An org owner can link any in the clinic.
Find your supervisions
Select Supervision in the menu. The list shows the date and time, Type, Title, Supervisor, Supervisees, Learners and Status of each supervision. Select a row to open it.
- As a BCBA you always see only your own supervisions: My supervisions only stays ticked.
- The list starts at 7 days ago and runs 30 days ahead, and it leaves out cancelled supervisions. Change Date range or Status to see others, or search by title.
- Supervisions also appear on the session calendar while Show supervisions is ticked. See Browse the session calendar and list.
Book a supervision
- On the Supervision page, select Schedule Supervision.
- Choose the type:
- Concurrent: you observe the aide during one or more therapy sessions. The learners come from those sessions.
- Standalone: a supervision that is not tied to a therapy session, such as a meeting with the aide. You pick the learners it is about, if any.
- Add a Title and a Description if you want. Without a title, the supervision is listed by its date.
- Pick the Session date and Start time, then the Duration, from 15 minutes to 8 hours. The line below shows when the supervision ends.
- Pick the Supervisees: one or more aides. Only aides are listed.
- For a Concurrent supervision, type a learner's or aide's name in Linked therapy sessions and pick each session you will observe. Only sessions within a day of the supervision are offered; tick Show all sessions (ignore ±1 day filter) to see others. For a Standalone supervision, pick the Learners instead.
- Select Schedule Supervision. Supervision scheduled. appears and the supervision is added to the list as Scheduled.
If a linked session starts before or ends after the supervision, a warning says so. You can still save.
To leave without saving, select Discard. If you changed anything, confirm with Discard, or select Keep Editing to go back.
Change a supervision
While a supervision is Scheduled or In Progress, open it and select Edit Supervision. The same window opens with every field. Change what you need and select Save Changes; Supervision updated. appears.
- You cannot empty the title or the description here. If you clear one and save, the old text stays.
- In the mobile app you can change only the title and the description: on Overview, tap the pencil next to Description. The title cannot be empty there.
- Once a supervision is completed or cancelled, nothing about it can change.
A supervision cannot be deleted. If it will not happen, cancel it, as described in Start, complete or cancel a supervision.
What happens next
- The supervision is Scheduled. Nobody is notified. On the day, your aides see it in the mobile app, as described in View my supervisions and feedback.
- A supervision that starts within 7 days and has no checklist appears under Compliance in your Needs Attention list until you add an item.
- A supervision booked more than 30 days ahead is saved but hidden from the list until you widen Date range.